Job Summary: We are seeking a highly organized and proactive Operations Executive to support the day-to-day functions of our office and businesses. This role is integral to ensuring smooth operations and effective communication with both internal teams, suppliers and external clients. The ideal candidate will be responsible for managing office activities, handling external client follow-ups, and overseeing phone calls, ensuring all tasks are completed efficiently and professionally.
Key Responsibilities:
- Oversee and manage the daily operations of the office, ensuring all administrative tasks are handled with precision and timeliness.
- Serve as the primary point of contact for external clients, maintaining professional relationships and following up on key deliverables.
- Coordinate and schedule meetings, appointments, and business engagements for management.
- Handle incoming phone calls, redirecting them as necessary while providing courteous and professional communication.
- Support the business leadership team with any ad hoc tasks to facilitate smooth business operations.
- Manage office supplies, equipment maintenance, and vendor relations to ensure an efficient working environment.
- Provide executive support in handling confidential information and making travel arrangements when required.
Qualifications:
- Proven experience in office management, client relations, or administrative support roles.
- Exceptional organizational skills with the ability to prioritize and multitask in a dynamic environment.
- Strong interpersonal and communication skills, both written and verbal.
- Ability to work independently while maintaining a high level of discretion and professionalism.
- Proficiency in Microsoft Office Suite and other common business software.
