Job Description
- Calendar and Schedule Management:Organize and manage the CFO’s calendar.
Schedule meetings, appointments, and business travel.
Prioritize urgent tasks and make schedule adjustments when needed.
- Communication Handling:Filter and prioritize emails, calls, and correspondence.
Draft, proofread, and edit documents, reports, and emails.
- Meeting Coordination:Prepare agendas, minutes, and follow-up on action items.
Coordinate board meetings and finance-related sessions.
- Travel Arrangements:Organize and book business travel (flights, hotels, transport).
Prepare travel itineraries and handle expense reports after trips.
- Document and Data Management:Maintain confidential financial documents and records.
Ensure organized digital and physical filing systems.
- Budget and Financial Assistance:Assist with budget preparation and tracking of expenses.
Help gather financial data for reports as required by the CFO.
- Liaison and Coordination:Act as a point of contact between the CFO and internal/external stakeholders.
Coordinate communications and meetings with other departments.
- Project Management:Support the CFO in managing special financial or strategic projects.
Track progress on key projects and report updates regularly.
- Maintain Confidentiality:Handle sensitive financial information with the highest level of discretion.
- Administrative Support:Perform administrative tasks such as filing, note-taking, and managing office supplies.
Maintain a well-functioning workspace for the CFO.
Requirements
- Strong organizational skills – Must be able to prioritize tasks, manage schedules, and maintain efficiency in the workplace.
- Effective communication skills – Ability to communicate clearly and professionally both in writing and verbally with internal and external stakeholders.
- Proficiency in Microsoft Office Suite – Knowledge of essential software like Word, Excel, PowerPoint, and Outlook is required to create documents, reports, and manage emails.
- Discretion and confidentiality – Must handle sensitive information with care and maintain a high level of confidentiality in all matters.
- Problem-solving abilities – Ability to act quickly and handle problems that may arise, providing solutions and ensuring the smooth running of day-to-day operations.
