The Administrative Assistant will provide high-level administrative support to an executive in a company or organization. They will manage calendars, coordinate travel arrangements, organize meetings and events, and assist with various tasks as needed. The ideal candidate will be highly organized, detail-oriented, and able to handle confidential and sensitive information with discretion.
Responsibilities
- Manage executive's calendar and schedule appointments, meetings, and conference calls
- Coordinate travel arrangements including flights, hotel reservations, and transportation
- Prepare and organize presentations and reports for meetings
- Manage and organize files, documents, and data
- Process and prioritize incoming communication (emails, phone calls, mail) and respond as needed
- Assist with various administrative tasks including expense reports, budget tracking, and ordering supplies
- Collaborate with other executive assistants and team members to ensure smooth operations
- Handle confidential and sensitive information with discretion and professionalism
Requirements
- Bachelor's degree in business administration or related field
- Proven experience as an executive assistant or similar role
- Excellent written and verbal communication skills
- Highly organized and able to manage multiple tasks and priorities
- Proficient with Microsoft Office and other relevant software programs
- Strong problem-solving skills and ability to work independently
- Ability to maintain a high level of professionalism and confidentiality
