We are seeking a highly organized and detail-oriented Administrative Executive to provide essential support to our Sales & Project teams. The ideal candidate will play a key role in ensuring smooth day-to-day operations across departments.
Key Responsibilities:
- Assist the Sales & Project teams with general administrative tasks.
- Prepare and handle key documents, including purchase orders, delivery orders, sales orders, tax invoices, and more.
- Facilitate communication and coordination of purchase orders both internally and externally.
- Assist with purchasing activities and coordinate delivery schedules with suppliers and customers.
- Organize and compile documentation for project handovers.
- Maintain updated records and databases for team collaboration.
- Provide general administrative support to ensure smooth office operations.
- Manage calendars, appointments, and travel arrangements, including visa applications.
- Handle expense claims, ensuring accurate and timely reimbursements.
- Offer secretarial support for management meetings, including scheduling, taking notes, and tracking action items.
- Organize team bonding activities for the division.
- Handle any additional tasks as assigned.
Requirements:
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Fluent in both English and Mandarin to communicate effectively with diverse clients.
- Excellent interpersonal skills and the ability to engage with individuals professionally.
- Strong organizational skills and attention to detail.
- Capable of working both independently and as part of a team.
- Positive attitude and strong communication skills.
Job Type: Full-time
Salary: $1,800.00 - $2,600.00 per month
Perks & Benefits:
- Employee discount
- Flexible schedule
- 13th-month salary and yearly bonus
Schedule:
- Monday to Friday
- Weekend availability
Preferred Qualifications:
- Local Polytechnic Diploma
- 1 year of experience in office administration
