Established in 2019, Gaia Lifestyle Holdings Pte. Ltd. is a Food and Beverage (F&B) and Shared Services Company managing F&B Operations as well as providing support services to a rapidly growing Group of Companies in multiple industries comprising concert/live shows management and promotions, F&B, hospitality, and real estate management. Gaia Lifestyle Holdings Pte. Ltd. regularly measures and improves process quality, examines, and applies best industry practices, identifies new and advanced technological implementations as well as trains and develops our employees to keep them relevant.
The primary role of the Office Admin Executive is to provide support to the Office Admin Manager and any other persons or companies assigned, in a professional and timely manner. This individual should possess good communication, friendly and approachable personality, and is a good team player.
Job Responsibilities
- Coordinate and assist in day-to-day general administration duties such as managing phone calls, correspondences (e.g.: e-mail, letters, etc), paperwork duties (e.g.: filing, scanning, etc) and reception duties
- Assist with Employee Onboarding such as preparation of office equipment, stationery and software
- Maintain office supplies such as business cards, stationery, pantry, water dispensers
- Make arrangement for the ordering of gifts such as flowers, hampers, vouchers and gift packages
- Manage office maintenance such as aircon, toilet, printer and cleaning services and liaise with external vendors and suppliers
- Provide support to IT team in receiving delivery order, checking invoice and processing payment matters
- Check against IT ticketing system for request of IT equipment and assist in service delivery such as distribute mouse request, charges and label IT assets
- Coordinate and manage the booking of meeting rooms when necessary
- Upkeep the cleanliness and maintenance of the meeting rooms and office facilities
- Assist in ordering and coordination of refreshments for meetings
- Arrange for courier services and handle all incoming and outgoing correspondences
- Maintain admin database such as staff contact list, access card list, office key list, birthday list and announcement
- Organise Company Functions and travel arrangements for Company, if any
- Document Standard of Procedures for all admin processes
- Assist in ad-hoc duties as and when required
Job Requirements
- Diploma/A Levels/ITE/Professional Certificate in any field
- Good disposition, interpersonal, meticulous and detail-oriented with ability to multi-task
- Comfortable working in a fast-paced environment
- Possess a positive attitude to learn and grow with the company
- Proficiency in Microsoft Office will be an advantage
- Able to work independently and as well as a team
