The Team
Managing the administrative matters of the organisation and providing administrative support to the CEO. As part of the role, you will be exposed to all administrative support matters and assisting various departments on management and compliance matters
Job Responsibilities
- Handle all telephone enquiries and calls with professionalism and courtesy, on phone or email
- Assignment of leads from company hotline to respective salesperson in accordance to portal listing records based on ERP system queue
- Coordination of advertisement with relevant advertisement agencies and vendors
- Manage subscriptions and distributions to respective personnel including but not limited to newspaper subscriptions, advertisement agencies
- Coordinate room booking, preparation of meeting and provision of hospitality to guests e.g. serving of drinks to waiting guests
- Ensure proper daily maintenance of office supplies, amenities and replenish stocks on a prompt basis
- Report maintenance issues, e.g. furniture, flooring, fittings, equipment to the relevant party(s)
- Manage incoming and outgoing documents and billing on a timely manner including but not limited to couriers, hotline contracts, name card printing, MediaRing updates, corporate billing on credit card, road tax, insurance group policies
- Coordinate the season parking matters, monthly phone billing contract status, rebates, annual pest control service, group insurance renewal and discount with vendors with proper filing
- Enrolment and maintenance of fingerprint biometric access records for employees
- Manage the attendance maintenance program for book-keeping purposes
- Coordinate despatch and bank cheque schedules whenever necessary
- Coordinate catering, flower, hampers for corporate events on request basis
- Assist office employees with their business travel and accommodation arrangements
- Any other ad-hoc duties as assigned by the Management
Job Requirements
- Candidate must possess at least a GCE O/A Levels or NITEC / Higher NITEC Certification / Diploma
- At least 1 year of working experience in administrative support or relevant field
- Fluent in spoken and written English
- Friendly, independent and self-starters preferred
- Ability to multi-task, organised and meticulous
