About our client: Our client is a leading global provider of project management services for large-scale FPSO projects.
*Please note that this role will be hired on a contract basis to support our client's project.
About the role: Provide administrative support to the project team to ensure efficient operations. Responsibilities include managing documentation, record-keeping, coordinating meetings, and facilitating communication among team members and stakeholders. The Project Secretary reports to the Project Manager.
Responsibilities:
- Documentation Management:Maintain and organize project documentation, ensuring all records are current and accessible.
Oversee the distribution and filing of project documents. - Scheduling and Coordination:Schedule and coordinate project meetings, prepare agendas, take minutes, and circulate follow-up documents.
Arrange travel for the project team and maintain the team roster. - Communication:Act as the primary contact for internal and external stakeholders on project inquiries.
Prepare and distribute project-related correspondence, including emails, letters, and memos. - Administrative Support:Provide general administrative assistance to the project team.
- Other Duties as Assigned:Perform additional tasks as directed by the Project Manager.
About you:
- Diploma with at least 3 years of experience.
- Proven experience as a secretary or administrative assistant; basic FPSO knowledge is a plus.
- Proficient in Microsoft Office applications.
- Strong organizational and time management skills.
- Good communication skills in English, both written and verbal.
- Professional demeanor and high level of discretion.
*Please note that only shortlisted candidates will be contacted.
EA Name: Kingsforce Management Services Pte. Ltd.
EA License: 94C3545
EAP Name: Paola Jane Ofrasio Fajardo
EAP Reg No: R1325507
