Responsibility to staff and direct the team :
– support the Administration Manager with responsibility for the overall management of administration activities of the organisation
– meet your targets and those of the team as a whole
– smooth running of the of administrative function and of the team
– contribute to training and development of the team
– achieve maximum profitability and growth in accordance with organisation plans
Day to day responsibilities as agreed with your Line Manager to include:
– assist Line Manager in managing the overall general administration activities to the organisation to include filing, data entry, typing and assisting in the management of communications and paperwork, managing diaries, assisting with travel arrangements/organisation, looking after visitors and assisting with general reception and telephone duties
– assist Line Manager in the recruitment of team members, subject to agreed criteria
– assist Line Manager to train and appraise individual team members to ensure targets are met
– performance and development of team members
– reporting (content and format as agreed) on a monthly basis to Line Manager and Account Managers
– assist in developing plans for team activities to include strategy to achieve agreed targets and improvement.
– prepare and agree individual action plans and targets for all team members
– assist in the development and preparation of the organisation’s strategy and general business planning
– prepare and agree presentations and proposals
– delegate authority and responsibility to team with supervision, accountability and review
– maintain contact with client/customers for feedback and to obtain client/customer satisfaction
– set an example for team members of commitment, activities, work ethics and habits and personal character
– maintain accurate records as directed
– control expenses to meet agreed budgetary controls
– adhere to all organisation policies and procedures
– interact and co-operate with the all members of the organisation and its suppliers and clients/customers
