JOB DESCRIPTION
Position: Store Keeper
Home/Centre/Department: Jamiyah Nursing Home
Immediate Supervisor: Procurement Manager
Scope of Work:
The storekeeper is responsible for managing all store operations, ensuring that the inventory is well-maintained, organized, and properly accounted for.
The role includes receiving, storing, issuing goods, maintaining stock levels, and ensuring that the store functions efficiently and effectively.
The Store Keeper also ensures compliance with safety and quality standards and plays a key role in maintaining accurate stock records and inventory control systems.
Duties & Responsibilities:
Inventory Management:
- Maintain accurate inventory records, including stock levels, quantities, and location of items.
- Conduct regular physical stock counts and reconcile discrepancies with system records.
- Ensure all inventory is stored properly, labelled, and organized.
- Manage stock levels to avoid overstocking or shortages of materials and supplies.
- Assist in the preparation and implementation of inventory audits.
Receiving and Issuing Goods:
- Receive goods and materials from suppliers, verifying the quantity and quality against purchase orders and delivery documents.
- Inspect incoming materials for any damages or discrepancies and report issues promptly.
- Safely and efficiently store goods in the correct locations.
- Issue materials and equipment to authorized personnel as per requisitions and ensure proper documentation of all issued items.
Documentation and Record Keeping:
- Maintain accurate and up-to-date records of all goods received, issued, and returned.
- Prepare and submit daily, weekly, and monthly inventory reports as required.
- Ensure that all transactions are recorded in the inventory management system in a timely and accurate manner.
- Keep updated records of all store requisitions, purchase orders, and delivery notes.
Stock Control and Monitoring:
- Monitor stock levels and ensure timely reordering of supplies to prevent shortages.
- Track the movement of goods within the store and identify any irregularities or losses.
- Collaborate with procurement and suppliers to ensure timely replenishment of inventory.
Health, Safety, and Housekeeping:
- Maintain a clean, safe, and organized store environment.
- Ensure compliance with health and safety regulations, particularly when handling hazardous or sensitive materials.
- Implement and follow safety procedures, including proper storage, handling, and disposal of goods.
- Report any safety hazards or issues to the management.
Coordination and Communication:
- Liaise with suppliers, vendors, and transport companies to ensure timely delivery and receipt of goods.
- Work closely with other departments such as procurement, finance, and production to ensure smooth operations.
- Assist in coordinating the logistics and movement of materials and supplies between different locations, if necessary.
Continuous Improvement:
- Suggest improvements to inventory management processes, storage solutions, and operational efficiency.
- Participate in training sessions to improve store management skills and stay updated with best practices in inventory management.
Job Specification:
· Qualification:
- GCE O level
- NITEC or Diploma or equivalent in logistics, supply chain management, or a related field is preferred.
- Certification in inventory management or supply chain management (e.g., Certified Supply Chain Professional (CSCP)) is a plus.
· Experience:
- Previous experience as a storekeeper, inventory clerk, or in a similar role (2 years preferred).
- Experience in a healthcare or nursing home environment is advantageous.
- Familiarity with inventory management software and database systems.
· Skills & Knowledge:
- Strong organizational and time-management skills.
- Attention to detail and accuracy in inventory tracking and reporting.
- Proficiency in using computer software (e.g., MS Office Suite) and inventory management systems (SAP)
- Effective communication skills, both verbal and written.
- Ability to work independently and as part of a team.
- Knowledge of safety regulations and protocols related to inventory storage and handling.
- Problem-solving skills to address inventory discrepancies and shortages.
