Key Responsibilities
- The incumbent will be involved in daily administration tasks providing effective and efficient administration services, which will involve contact and exposure to highly confidential materials and information
- Meet and greet visitors, employees, and clients at the office.
- Be the point of contact for building issues and security access.
- Be the focal point on arrangement of client visits both to the office and the yards.
- Plan and execute on-site and off-site meetings and coordinate company, team building, and office events
- Communication support with regional announcements, consolidation of information for intranet updates.
- Main focal point for consolidating all regional sustainability reports following in Country charity events and local commitments.
- Develop professionally crafted power point presentation consolidation and preparation
- Send/receive mail and packages (including coordinating with couriers)
- Order and maintain office supplies, snacks, and drinks
- Vendor and budget management for all office costs (Within region)
- Focal point for managing the onshore regional vacation planner
- Lead with onboarding of new onshore employees concerning navigating with SC for lap top arrangements and phones.
- Low to Med-volume calendaring; coordinating all appointments and meetings, managing conflicts, and working around personal commitments Organize domestic and foreign travel, accommodation, and transportation
- Perform other duties as assigned by regional Management as and when required
Qualifications
- Qualification in Business Administration or related field from an accredited college or university advantageous but not required
Experience
- Preferred experience in an administrative support role and/or experience in a fast-paced organization
- preferred
- PA Experience advantageous
- Ability to work within a team and on own initiative and build relationships with managers
- Incredibly well organized and flexible in approach; you remain calm in a crisis
- Excellent interpersonal skills, you find fulfilment in anticipating need and exceeding it
- Has the drive to research and exhaust all options
- Prioritize and execute multiple activities and assignments
- You’re a collaborator who is only satisfied with 100% accuracy
- Advanced written and verbal communication skills
- Has excellent communication skills, interpersonal skills, ethics, integrity, and cultural awareness
- Emotional intelligence: you interact tactfully, adjusting accordingly
- Ability to manage multiple projects and priorities at once
- Expect, handle and fulfil last-minute changes with confidence
- Can move quickly and make on-the-spot decisions without sacrificing attention to detail
- Proven ability to handle confidential information
- Has strong Excel, Word, PowerPoint, calendaring & document control skill
Email your CV and include current and expected salary to [email protected]
