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Jobs in Singapore   »   Jobs in Singapore   »   F&B / Tourism / Hospitality Job   »   ADMIN & BUSINESS EXECUTIVE
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ADMIN & BUSINESS EXECUTIVE

Coopers Hill Singapore Pte. Ltd.

Coopers Hill Singapore Pte. Ltd. company logo

Job Responsibilities

You will play an important role in:

1) Proposal Management

  • Manage administrative tasks related to proposal development to ensure timely and high-quality submissions.
  • Help organize the logistics of the proposal process, including meetings and deadlines.

2) Documentation Creation

  • Assist in creating client proposals, contracts, and related documents in English and occasionally in Mandarin.
  • Gather relevant information to showcase the company’s capabilities in proposals.

3) Team Collaboration

  • Work with different departments (finance, project management, marketing) to provide support during the proposal process.
  • Facilitate communication among teams to align with client needs.

4) Client Analysis and Meeting Coordination

  • Prepare for business meetings by collecting information about clients’ histories and current status.
  • Conduct research to understand client industries and market trends.

5) Database Management

  • Maintain and update internal databases to keep client and project information accurate and accessible.
  • Analyze fee structures across regions to identify trends and opportunities for improvement.

6) Administrative Support

  • Provide general administrative support, including scheduling meetings and coordinating proposal presentations.
  • Assist in onboarding new clients by preparing introductory materials.

7) Ad-Hoc Tasks

  • Handle other tasks as assigned by management, showing flexibility in meeting team needs.
  • Help improve proposal processes and documentation based on feedback.

8) Quality Assurance

  • Ensure all proposals are proofread and meet company standards before submission.
  • Gather feedback after submissions to enhance future proposals.


Requirements

To succeed in this role, we will need you to be:

  • Candidate must possess at least a Diploma or Degree in Business Studies/Administration/Marketing, or equivalent Professional Qualifications
  • Minimum 2 years of working experience in related field
  • Preferably Executives specializing in Marketing/Business Development or equivalent
  • Experience in bids and tendering procedures an advantage
  • Added advantage for candidates with extensive network or working experience in the Architecture/Landscape Architecture industry
  • Proficient in Microsoft Office, Photoshop, InDesign an advantage
  • Good work ethic, time management, and teamwork
  • Self-driven, good interpersonal skills, meticulous, strong critical thinking and analytical skills
  • Excellent command of written and spoken English and Mandarin

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