Contract Duration: 12 months
Salary: Up to 3500
Working Hours: Mon-Fri, 8:30 AM - 5:30 PM
Location: Pasir Panjang
- Provide the full range of administrative support activities to the team and the team lead, including managing complex global calendars, scheduling high-level, time-sensitive meetings, managing travel arrangements, and completing expenses.
- Assist with meeting scheduling, conference room reservations, teleconference set-up, external individual visits to the site, and associated meeting logistics.
- Ensure effective and efficient team communications by managing records and files using communication tools such as Teams.
- Manage meeting minutes, follow-ups, and expedite the flow of work.
- Create and maintain distribution lists, organizational charts, and electronic files.
- Manage timely and accurate tracking of the team’s budget and expenses.
- Work with internal systems (e.g., purchases, various approval processes) to manage purchase orders and track invoices.
- Manage incoming/outgoing mail, including handling sensitive and confidential correspondence appropriately.
- Support projects and initiatives as needed.
- Manage own time, professional development, and prioritize workflow.
- Work well in a self-directed environment with minimal instruction, assuming increased levels of responsibility and taking accountability for decisions and outcomes.
- Take personal accountability for the quality of own work that impacts the department and understand the impacts of actions.
- Complete quality work on a timely basis, using judgment to identify the most urgent issues and working to resolve them immediately.
- Provide back-up assistance in the absence of other administrative colleagues.
Requirement
- Min. Degree in Lifescience / business management
- Has prior 1-2 years of experience in an administrative role
- Experience using applications, such as Concur, WebEx and Ariba
- Demonstrated experience coordinating domestic and international travel will be an advantage
If interested, please email your resume to [email protected] or telegram me @alexgohhl
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Alex Goh Hock Leong
(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)
