Company and position summary:
Company - Health tech industry.
Project Administrator to coordinate project activities, including simple tasks and larger plans. Responsibilities include preparing action plans, analysing risks and opportunities and gathering necessary resources. For this role, you will work with a team of Project Managers and Project Coordinators, so good communication and collaboration skills are essential.
Responsibilities:
- Coordinate with department teams to collect reports to compile into an overall management report. Perform analyst on the reports and resolve reports mistakes and challenges, and any other matters related to the report.
- Managing meetings including driving the meetings, prepare meeting minutes, following up of outstanding tasks, calendaring, attendance and documentation, and any other matters related to the meeting.
- Assist to track issues and follow-up with GDs/PDs/PMs. Ensure issues are closed within timelines.
- Need to have basic IT knowledge to understand problems and suggest improvements.
- Assist on project and department administration tasks.
- Calendar Management – Coordinate/Schedule meeting(s) with internal and external parties, room bookings for Directors, prepare logistic support and check quorum for meetings where necessary
- Formal Minute-taking for meetings
- Track and monitor open items under Matters Arising and follow-up on action items for reporting in the next meeting
- Project tracking, reporting and follow-up actions
- Work closely with Central Project Management Office (PMO) on project related matters
- Collation of data from Tower and Cluster Leads, for weekly/monthly/quarterly reporting if required (Using excel)
- Consolidation of data for Director’s approval and submission to the relevant departments
- Consolidate slides for project meetings and sending out of slides prior to the meeting
- Provision of project administrative support
- Maintain project filling structure/ repository (SharePoint)
- Act as the SPOC for project team and facilitate communications
Requirements:
- Minimum Diploma holder in any relevant field of studies.
- Strong knowledge of MS Office Applications (Word, Excel, PowerPoint), M365
- Able to use Vlookup and Pivot table
- Experience in taking down a number of meeting minutes.
- Good communication skills and reliable team player
- Willing to learn new things and take on challenges/task proactively
- Ability to adapt to a fast-changing environment
- Result and customer oriented with multi-tasking capabilities
EA Licence No: 11C5502 | EAP Registration No: R22109400
