Responsibilities:
- Handle all incoming calls in a professional manner. Redirect calls as appropriate and take adequate messages when required
- Co-ordinate administrative activities and ensure the cleanliness of the reception areas and meeting rooms
- Setup video conferencing and other logistic arrangements as required for the meetings, e.g. arrangement of in-house catering services, arrange beverages for visitors, etc.
- Assist various departments in managing the booking schedule of all the meeting rooms
- Collect and receive all mails, courier, parcels and trade documents and deliver them to the correct officer in charge
- Record and time stamp all inward and outward mails, courier, parcels and trade documents
- General office work includes data entry, coordination of expenses payment, filing, order of stationery, toners & pantry supplies, etc.
Requirements:
- Possess reception administration experience and a strong understanding of Microsoft Office Words / ExcelCustomer-oriented, pleasant personality with excellent telephone manners
- A team player with strong organizational, communication and interpersonal skills with attention to details
