Roles & Responsibilities
Job Responsibilities:
1. Accounts Payable:
- Process and record supplier invoices, ensuring timely payment.
- Reconcile supplier statements with internal records to resolve any discrepancies.
- Prepare and process electronic transfers and payments, as well as checks.
- Maintain vendor files, ensuring accurate and up-to-date information.
- Track payment deadlines and manage the payment schedule to avoid late fees.
- Assist in monthly and year-end closings, specifically related to payables.
- Monitor and report on outstanding accounts payable and cash flow projections.
- Respond to vendor inquiries regarding payments and invoice status.
2. Accounts Receivable:
- Generate and issue customer invoices, ensuring accuracy and timeliness.
- Record customer payments and reconcile accounts receivable records.
- Monitor and follow up on outstanding receivables to ensure timely collections.
- Perform bank deposits and apply payments to corresponding customer accounts.
- Reconcile discrepancies between customer accounts and received payments.
- Prepare and send payment reminders or statements to customers.
- Assist in monthly and year-end closing, focusing on receivables.
- Respond to customer inquiries regarding billing and payment issues.
General Responsibilities (for both Accounts Payable and Receivable):
- Maintain accurate and detailed financial records.
- Assist with audits by providing necessary records and documentation.
- Ensure compliance with company policies and relevant regulations.
- Collaborate with the finance team to maintain accurate general ledger entries.
Job Requirements:
- Bachelor’s degree in Accounting, Finance, or a related field.
- Minimum of 3 years of relevant experience in accounting or finance.
- Proficient in accounting software and Microsoft Office (Excel, Word).
- Strong analytical and problem-solving skills.
- Attention to detail and ability to work under tight deadlines.
- Bilingual in Mandarin to effectively communicate with Chinese-speaking construction workers.
- Strong communication and interpersonal skills.
