Job Scope:
- Provide the full range of administrative support activities to the team and its lead.
- Manage high-level, time-sensitive meetings (both internal and external), conference room reservations, teleconference set-up, external individual visit to the site and associated meeting logistics.
- Manage meeting minutes, meeting follow-ups and expedite flow of work.
- Manage calendars, travel arrangements/itineraries and expense reports for the PPA APAC Lead (and the team as necessary).
- Support vendor contracting and management. Draft vendor service agreements, create purchase orders, monitor invoices and facilitate vendor credentialing in line with policies.
- Ensure effective and efficient team communications (including managing records and files) by managing communication tools such as Teams. Create and maintain distribution lists, organizational charts and maintain electronic files.
- Manage timely and accurate tracking of team’s budget and expenses, including generating monthly reports.
- Work with internal systems (e.g., purchases, various approval processes). For example, manage purchase orders through the system and track invoices.
- Manage incoming/outgoing mail, including the appropriate handling of sensitive and confidential correspondence.
- Collaborate with other operations and administrative assistants and colleagues to facilitate cross-functional communication and coordination.
- Undertake other tasks as directed by the Policy & Public Affairs APAC Lead. You will support other groups within GPPA when needed.
- Manage own time, professional development and prioritize workflow.
- Work well in self-directed environment, with minimal instruction, assumes increased levels of responsibility and takes accountability for decisions and outcomes.
- Take personal accountability for quality of own work that impacts the department and understands impacts of actions.
- Complete quality work on a timely basis, using judgment to identify most urgent issues and working to resolve them immediately.
Requirement:
- At least a Bachelors Degree in Business Management with 3 years of experience in secretary
For all interested applicants:
Apply now by sending your resume to [email protected].
We regret to inform that only shortlisted candidates will be notified.
Ashley Loo Yan Ni | R2095115 | EA License Number: 99C4599
Recruit Express Pte Ltd Company Reg. No. 199601303W
