[Job ID: 759663]
Responsibilities:
- Scheduling of meetings / appointments / roster of the Japanese Management. To set up the meeting rooms for the Managing Director’s periodic meetings with Japan Headquarters and overseas offices.
- Handle calls and receive guests for appointment with the Japanese Management in Head Office.
- Maintain filing system with database records of Japanese managers’ income and allowances as well as business expenditure for tax reporting.
- Collate Japanese documents for sending to Japan Headquarters and other overseas offices periodically.
- Prepare the Monthly Schedule for each month in advance after liaising with the relevant departments on meetings and events of the calendar year.
- Provide strong support to the functions of the General Affairs Department with involvement in the matters relating to the duties to be assigned by the immediate superior, the Senior Department Manager.
- Perform administrative tasks on the day-to-day matters to:Update the Attendance records of General Affairs staff for approval;
Check and housekeep the meeting rooms daily.
Disseminate postal mail collected from the letterboxes.
Upkeep the office pantry
- Any other ad hoc duties assigned
Requirements:
[Must]
- Min 2-4 years' experience in admin or as a secretary
- Proficient in Japanese (Written and Spoken) and ability to translate Japanese/English documents
- Proficient in Word processing and Excel spreadsheet
- Excellent interpersonal skills.
We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.
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EA Personnel Name: Chay Yoke Ting Vanessa (Xie Ruoting)
EA Personnel Registration Number: R23115805
EA License No.: 07C5771
