Responsibilities:
HR Matters
- Comprehensive HR & Admin Support: Oversee full-spectrum HR and administrative functions, covering essential employee lifecycle activities from recruitment and onboarding to exit processes.
- HR Documentation Preparation: Draft and prepare all necessary HR documents, including employment contracts, onboarding schedules, and evaluation reports. Facilitate timely confirmations and employee performance reviews.
- Work Pass Management: Handle all work pass-related activities, including application submissions, renewals, cancellations, and regular follow-ups to ensure legal compliance and smooth operations.
- Employee Record Administration: Maintain comprehensive records for each employee, managing documentation for employment changes, resignations, and terminations.
- Exit Procedures and Settlements: Administer final settlement and exit clearances for indirect staff, ensuring a thorough and compliant offboarding process.
- Regulatory Compliance and Survey Management: Oversee compliance with government surveys (e.g., Ministry of Manpower), manage government subsidies, and handle levy waivers.
- Policy Compliance: Regularly ensure HR operations adhere to established company policies and procedures, promoting a compliant and efficient workplace.
- Grievance and Disciplinary Management: Address grievances and manage disciplinary matters to maintain a fair and harmonious work environment.
- Training Program Coordination: Plan, coordinate, and track employee training programs, maintaining records to ensure continuous employee development.
- Performance Appraisals: Administer bi-annual employee performance appraisals each May and November, coordinating with managers for constructive evaluations.
Recruitment
- End-to-End Recruitment Management: Oversee the entire recruitment process, from posting job openings to arranging interviews and selecting candidates.
- Recruiter Collaboration: Work closely with external recruiters to optimize recruitment efforts and attract top talent.
Payroll & Submission
- Monthly Payroll Processing: Execute monthly payroll activities, including inputting data into PayAdvisor, calculating CPF contributions, and managing e-leave records.
- Statutory Payment Submissions and Claims: Submit required payments and claims, including CPF, Foreign Worker Levy, IRAS contributions, and leave claims for maternity/paternity and National Service.
- Financial Reporting: Provide monthly payroll breakdowns to the Accounts department for accurate financial tracking.
Office Administration
- Office Health and Safety Compliance: Enforce office rules to maintain a safe, healthy, and productive work environment.
- Facilities Supervision: Oversee office cleaning to uphold a clean workspace, and supervise maintenance activities.
- Event Planning and Coordination: Organize and execute company-wide events, such as the annual dinner and team-building activities.
- Certification and Licensing Compliance: Manage renewals and submissions for certifications like ISO9001:2015, OHSAS18001, Bizsafe, and BCA CRS to ensure regulatory compliance.
- Grant Proposal Preparation: Prepare and submit grant applications to support company initiatives and secure funding.
Ad Hoc Duties
- Additional Responsibilities as Assigned: Tackle various tasks that support overall team objectives and organizational needs, adapting to evolving priorities as needed.
Requirements:
- Diploma or degree in Human Resource Management, Business Administration, or related field
- At least 3 years of experience in a similar HR and Admin role, preferably within a construction or engineering industry
- Strong knowledge of Singapore employment laws and regulations (e.g.,MOM requirements)
- Proficiency in payroll software (e.g., PayAdvisor) and statutory submissions (CPF, IRAS, FWL)
- Excellent interpersonal and communication skills for liaising with employees and stakeholders
- Detail-oriented, organized, and able to manage multiple HR and administrative tasks
- Familiarity with ISO9001, OHSAS18001, and Bizsafe certifications
- Ability to handle sensitive information with confidentiality
