Key responsibilities
Accounts Payable
- Verify incoming PO/ Non-PO invoices and staff claims receipts are authorized in accordance with DOA
- Verify and/or seek approval by budget holders for payments of invoices and staff claims
- Communicate with payment requestor and budget holders to ensure invoices, receipts and other supporting documents are appropriate for payment processing
- Verify the budget utilization against relevant GL codes and post supplier invoices/ staff claim receipts into accounting system
- Prepare payments to vendors and staff claim reimbursement in accounting system, upload payment batch to bank portal for online authorization on a timely basis
- Arrange payment authorization from bank signatories
- Follow up on all queries relating to invoices and payments raised by suppliers and signatories
- Coordinate with banks/financial institutions for payment issues
- Prepare cash/cheque payments
- In charge of petty cash reimbursement/disbursement process
- Communicate and follow up payment issues with both internal and external parties
- Update, maintain and reconcile vendor records
- Assist to prepare AP payment vouchers, enter AP accounting entries into accounting system, prepare AP related month end journals, etc
- Organize all AP documents in a logical manner and file in finance drive
Treasury
- Prepare and facilitate the formalities for bank account open/ closures, implementation of new payment gateways, migration of payment portals, etc.
- Prepare, coordinate and arrange all formalities for changes in authorized signatories according to signing mandate approved by BOG
- Assist the paperwork and approvals for renewals/withdrawal/payment of Bank Loan/Hedging/FD
- Assist the paperwork for purchase, disposal and tracking of investment in financial assets
- Monitor the usage of Corporate Card and collate supporting documents
- Handel cash counting functions for both AR and AP process
Internal & External Audit
- Assist annual internal/external audit by preparing relevant audit schedules
- Assist to collate information for AP, staff claims and treasury related questions
Pipeline Projects and Ad-hocs
- Assist AP Accountants in system migration projects when required
- Other tasks, duties or projects as assigned from time to time
Administrative
- Conduct the counter services for queries from parents, students and staff
- Check and reply emails sent to generic email address
- Scanning of Invoices & Staff Claims
- Despatch finance documents when necessary
- Open letters when on duty
Knowledge and Experience
- Diploma/ bachelor’s degree in accounting studies or equivalent or professional certification (e.g. CAT/ ACCA)
- Relevant background and experience in Account Payable and Treasury function
- Good knowledge and hands-on experience of withholding tax and GST
- Familiar with practices of banking sector and financial institutions
- 3-5 years of hands-on accounting experience in AP function is preferred. Fresh university grads are welcomed to apply
Technical and Soft Skills
- Customer service mindset with excellent communication skills in liaising with various internal and external stakeholders is a must
- Able to foster a cohesive and supportive environment
- Cater for issues with open mind concept and able to propose constructive solutions
- Being proactive and able to work independently with minimal supervision
- Proficient in using Synergetic and other accounting software
- Medium level proficiency in using Microsoft Office Excel and Word
- Ability to identify issues and propose constructive solutions
- Excellent problem-solving skills
