Documentation Management:
· Create and maintain project files, documents, and records.
· Organize and categorize project-related materials for easy access.
· Ensure that project documentation is up-to-date and accurate.
Scheduling and Planning:
· Assist in creating project schedules and timelines.
· Coordinate meetings, appointments, and project-related events.
· Coordinate and liaise with clients and any other government authorities and agencies for applications, submissions, and work arrangements.
· Pre-condition and post-work surveys to document site conditions for project records and closing out of authorities’ applications.
· Joint inspection and measurement with the client for project claim submission.
· Quantity surveying for preparation of sub-contractor contracts.
· Monitor project progress and deadlines.
Efficiency Management and Documentation:
· Assisting the project manager in ensuring efficiency and datelines are met.
· Coordinating between team members to ensure files are up to date and shared commonly.
Communication:
· Act as a point of contact between project team members, stakeholders, and external partners.
· Distribute project-related information and updates to relevant parties.
· Assist in preparing and distributing project reports, presentations, and meeting minutes.
Budget and Financial Support:
· Assist in tracking project budgets and expenses.
· Help with financial documentation and reporting.
Quality Assurance:
· Assist in ensuring that project deliverables meet quality standards.
· Maintain records related to quality control, testing, and batch installation.
Team Support:
· Provide administrative support to project team members as needed.
· Facilitate team meetings and communication.
Reporting:
· Generate and distribute regular project status reports.
· Compile data and metrics for project performance analysis.
Requirements
- NITEC or Diploma in Business, Quantitative Survey, Project Management, Engineering or any relevant fields of study.
- No prior experience required.
- Good command of written and oral English.
- Positive attitude, including being self-motivated, responsible, and taking ownership of work.
- Strong interpersonal and communication skills.
5.25 days' work week, alternate Saturday (half day).
8.30am to 6pm.
