Job Scope:
- Deliver comprehensive administrative support to the team and team lead, including managing complex global calendars, scheduling high-priority meetings, coordinating travel arrangements, and handling expense reports.
- Coordinate logistics for meetings, including scheduling, reserving conference rooms, setting up teleconferences, and organizing external site visits.
- Facilitate effective team communication by organizing records and files and overseeing communication tools such as Teams.
- Document meeting minutes, track follow-ups, and ensure efficient workflow.
- Create and maintain distribution lists, update organizational charts, and manage electronic filing systems.
- Oversee the team’s budget and expenses, ensuring timely and accurate tracking.
- Utilize internal systems to manage purchases, approvals, and invoice tracking.
- Handle incoming and outgoing mail, with careful attention to sensitive or confidential correspondence.
- Support projects and initiatives as required.
- Manage personal workflow, prioritize tasks, and pursue professional development.
- Operate independently with minimal guidance, taking ownership of responsibilities and outcomes.
- Ensure high-quality work, addressing urgent issues promptly and using sound judgment.
- Provide backup support in the absence of other administrative staff.
Job Requirements:
- Diploma or degree in Business Administration, Secretarial Studies, or a related field.
- 1-4 years of experience in an administrative role, preferably from MNC
- Proven ability to proactively manage administrative tasks efficiently, ensuring timely and high-quality results.
- Strong attention to detail, with excellent skills in time management, organization, and prioritization.
- Proficient in general office practices, including telephone etiquette, customer service, and email communication.
- Experience coordinating both domestic and international travel arrangements.
- Effective verbal and written communication skills in English.
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
All qualified applicants, please send in your resume to:
Jacqueline Fong Hsin Ting (R21103226)
Recruit Express Pte Ltd
Company Reg. No. 199601303W
EA License Number: 99C4599
