Alteration & Addition Coordinator (Project Coordinator)
Work Dynamics - Integrated Facilities Management
What this job involves:
Leading on-site operations
Are you a pro at giving on-site support? Working with a team, you’ll oversee the day-to-day client activities for the assigned facility. You’ll also implement facilities management procedures and performance measures—and ensure that they are always maintained. Likewise, you’ll boost on-site operations by promoting best practices and creating better processes. This job will also entail the question “How do I ensure the safety of my colleagues?” You will do this by promoting adherence to health and safety standards.
Winning our clients’ trust
As the facilities co-ordinator, you’ll be working frequently with clients, so you’ll need to build strong relationships with them. Likewise, you’ll need to be proactive and engaging; and make sure that the clients’ expectations are met each and every time. You will also be the go-to person for any facilities-related concerns.
Keeping an eye on budget and contracts
Do you have a solid background in finance management? As the person in charge, you will take care of the site’s financial operations. Also part of your job is to coordinate with vendors and suppliers, and make sure that they deliver quality work practices according to the contract, and at the right cost.
Promoting teamwork across the board
At JLL, we strongly believe that teamwork is the secret behind every successful company. Do you share our thoughts? If so, then you are what we’re looking for. In this role, you will support our people’s growth and development through effective training and coaching sessions. Likewise, you’ll promote a culture that upholds the ‘I am JLL’ core behaviours and fosters teamwork, cooperation and performance excellence. Also part of your job is to ensure that the team is constantly motivated, and that trust and work ethics prevail among members.
Job Description
Duties & Responsibilities
- Coordinate and manage projects, ensuring successful completion within defined timelines.
- Collaborate with various stakeholders, including clients, internal teams, contractors, and vendors, to establish project scope, goals, and deliverables.
- Develop and maintain project plans, including schedules and resource allocations.
- Monitor project progress, identify potential risks and issues, and take proactive measures to address them.
- Facilitate effective communication and collaboration among project team members, ensuring everyone is well-informed and aligned.
- Conduct regular project meetings and provide updates to stakeholders, including presenting project status reports and key performance indicators.
- Manage project documentation, including proposals, change orders, and other project-related paperwork.
- Implement project management best practices and methodologies, continuously evaluating and improving project management processes.
- Ensure compliance with company policies, industry regulations, and safety standards throughout the project lifecycle.
- Foster a positive team environment that encourages creativity, innovation, and a high level of performance.
- Provide leadership and support to project team members, offering guidance, resolving conflicts, and motivating team members to achieve project objectives.
- Conduct post-project evaluations to identify areas for improvement and lessons learned to enhance future projects.
Required Knowledge, Skills and Abilities
- Strong knowledge of project management principles, methodologies, and best practices.
- Excellent organization and time management skills to effectively prioritize and manage multiple projects simultaneously.
- Proven ability to develop and maintain project plans, schedules, and budgets.
- Effective communication skills, both verbal and written, with the ability to communicate complex information to various stakeholders.
- Strong interpersonal skills and the ability to work collaboratively with cross-functional teams and stakeholders at all levels.
- Solid problem-solving and decision-making skills to identify and address issues or risks that may impact project success.
- Attention to detail and the ability to ensure accuracy and quality in project deliverables.
- Strong leadership and motivational skills to drive project team members towards shared goals.
- Proficiency in project management tools and software, such as Microsoft Project, Excel, and PowerPoint.
- Knowledge of the construction and real estate industry, including regulations, processes, and standards, is advantageous.
- Adaptability and the ability to thrive in a fast-paced and changing environment.
- Strong analytical and critical thinking skills to assess project performance and make data-driven decisions.
Sound like you? To apply, you need to be:
Competent and goal-driven
Do you have four to six years’ experience in a commercial / tenancy-based office facilities environment or other related fields? If so, you will be a perfect fit for the role. Likewise, an experience in managing commercial contracts and budgets may just help you land this job. You’ll also need to be a goal-oriented individual who’s an ace in health and safety requirements, vendor management and facilities technical systems management
Organised and analytical
We’re looking for a self-motivated and quick-thinking facilities co-ordinator who can solve problems using quantitative methods and holistic approaches. Likewise, we’re on the lookout for well-organised leaders who plan tasks in advance and constantly stay ahead of deadlines.
Engaging and professional
A passion for excellence is what makes a great facilities co-ordinator. We’ll need someone who can do more than the bare minimum to meet our clients’ expectations. In this role, you’ll also be working with different kinds of people, so you’ll need to be an expert in handling them professionally. Likewise, you’ll need to effectively manage, train and inspire the team to always do better. You’ll also need to take the time to listen to your people to create better work impact.
Job Requirement
- Diploma and at least 3-5 years of Facilities professional experience
- Certification in project management, such as PMP or PRINCE2, is a plus.
- Strong Facilities Technical (Mechanical and Electrical) knowledge and experience;
- Able to handle manual duties and perform regular facilities inspections;
- Pro-active, independent, able to work with minimal supervision and perform under pressure;
- Knowledge and experience in computer systems, including Microsoft Windows and Office operating systems;
- Excellent verbal and written communication skills in dealing with stakeholders from diverse backgrounds (in Chinese & English)
- Ability to work flexible hours, occasional weekends and evenings.
What you can expect from us
At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Apply today!
