The Role
You’ll be providing support to the management and key leaders in keeping a smooth daily operations of the business and office. To excel in this role, you will need to be highly organised, extremely detail-oriented, self-motivated, have the ability to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities.
Additionally, the ability to effectively communicate and manage multiple assignments and people simultaneously is vital. Other responsibilities will include:
- Procuring and managing office inventory and supplies
- Frontdesk reception duties such as answering/ channeling of calls and hosting of guests/ clients
- Overall office space management
- Key liaison personnel with various vendors/ suppliers e.g. insurance agent(s), telecommunication provider (internet and phone lines), building management and etc.
- Manage any office maintenance related matters with the property management, ensuring repairs are made in a timely fashion
- Ensure the functioning and regular maintenance of office equipments such as projectors, printer/ copier
- General administrative duties such as travel-related arrangement (e.g. flight, accommodation, visa, transportation), mail/ correspondence, courier, meeting scheduling/ coordination
- Up-to-date record and systematic documentation across all general/ administrative matters such as ISO documentation, supplier/ vendors listing etc.
- Accurate tracking of general office spending and log receipts/ invoices
- Other administrative duties as assigned
- Assist in organising team outings and events such as annual office party, team building events and regular social gatherings
What we look for:
- Adequate administrative experience
- Strong verbal and written communication skills; ability to communicate to variety of levels, both internally and externally
- Flexible, resilient and agile; comfortable working with ambiguity whereby change is the only constant
- Accountable with a high degree of initiative; ability to balance fluctuating workload and tasks
- Exceptional ability to prioritise, problem-solve and make decisions
- Great attention to detail
- Highly motivated with an impeccable work ethics
- Strong computer literacy - Highly proficient in Microsoft Office (especially MS Word, Excel and PowerPoint as well as the Google Platform
- Experience with marine/ dredging industry is a plus
