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Jobs in Singapore   »   Jobs in Singapore   »   People Operations Generalist
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People Operations Generalist

Aicadium Singapore Pte. Ltd.

Aicadium Singapore Pte. Ltd. company logo

We are looking for a highly organized and proactive People Operations Generalist to manage and oversee the day-to-day HR and office administration operations of our Singapore office. In this pivotal role, the People Operations Generalist will play a crucial part in cultivating a positive and productive workplace, ensuring that People Operations functions are handled smoothly, efficiently, and with the highest level of organisation to maintain a seamless work environment.


Office Support

  • Oversee daily administrative tasks, including support for finance, procurement, and IT operations.
  • Provide meeting scheduling support for the Leadership Team and Project Leads in Singapore.
  • Arrange and coordinate internal/external meetings, booking meeting rooms or venues, setting up conferencing equipment, and organising catering needs.
  • Manage facility-related tasks such as office space identification, lease and asset management, and general office organisation.
  • Coordinate contracts, price negotiations, and service quality with office vendors and service providers.
  • Oversee procurement and management of office supplies, pantry items, assets, inventories, and office equipment maintenance.
  • Monitor office expenses, manage the office budget allocations, and prepare expense reports, ensuring accurate record-keeping in collaboration with finance.
  • Plan and organise internal events, including team-building activities, company meetings, training sessions, and office celebrations.
  • Handle mail management and office letterbox responsibilities.

Travel Arrangements

  • Coordinate and manage travel logistics for all staff, including booking flights, accommodations, transportation, and coordinating travel itineraries while adhering to company travel policies.

IT Support

  • Partner with IT operations team to ensure the smooth operation of office technology, including computers, printers, and video conferencing equipment (e.g., owl-cam).

HR Support

  • Manage a full spectrum of HR operations, including but not limited to recruitment, onboarding and offboarding, trainingand development coordination, employee relation, staff welfare programs and company events.
  • Maintain accurate HR databases and update employee records
  • Handle work pass applications, renewal, cancellation, and updates with the Ministry of Manpower (MOM).
  • Participate in and help drive HR initiatives and projects aligned with business objectives.
  • Assist with other ad-hoc projects or duties as needed.

Requisitions / Qualifications:

  • Education: Bachelor’s degree in Business Administration, Office Management, Human Resources, or a related field is preferred.
  • Experience: 3-5 years of experience in HR and office administration.


Skills:

  • Strong organizational and multitasking skills in a fast-paced environment.
  • Proficiency in office management software (Microsoft Office Suite, Google Workspace, etc.).
  • Excellent written and verbal communication skills.
  • Strong ability to manage relationships with both internal & external stakeholders, including vendors and service providers.

Personal Attributes:

  • A proactive problem-solver who can work independently, anticipate needs, and manage multiple tasks effectively.
  • Strong interpersonal skills for engaging with staff and external relationships effectively.

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