- Company: Consulting Organization (Science related)
- Location: One North (Nearest MRT Station)
- Position: Administrative Staff (Job ID: 19266)
Job Description:
Japanese technical startup company is currently in need of an Administrative Assistant who will be in charge of doing back-office tasks related to the operation of the company - to support the activities of Science Bridge Communicators.
Responsibilities:
- Understand all projects being run by the company for back-office purposes
- Support accounting activities, including creation of invoices through the Xero platform
- Liaise with Accounting firm (e.g. Prepare the necessary information for book keeping and send it)
- Payroll (using Maju system) and other HR admin (e.g. Leave management, using Google Sheets)
- Support recruiting activities (e.g. drafting of LOAs.)
- Internal Audit (Accounts close at the end of Nov, shareholders' meeting at the end of Feb.)
- Support legal-related activities (creation of contracts, etc.)
- Process government-related paperwork (including filing of taxes)
- Ensure file organization based on office protocol
- Provide ad hoc support around office as needed
- Communication with various people locally and internationally
- Website management, if needed
- Possibility of providing back-office support to group companies and the start-ups which this company supports
Job Requirements:
- Bachelor’s degree or Diploma holder
- At least 1-2 years of Accounting experience
- Experience in Payroll is a plus
- Japanese skill is an added advantage to read documents in Japanese and communicate with Japanese speaking counterparts
- Knowledge and experience of systems used in the back office is an advantage
- Proficient in Google Workspace tools, including Google Documents, Google Sheets, and Google Slides is a plus
- Proficient in usage of online meeting tools, including Google Meet, Zoom, and Microsoft Teams
- Journalizing experience and bookkeeping knowledge is a plus
- Science background or interest in science is a plus
Required Mindset:
- Empathy with the vision of this company
- Has the will to grow the company with the current members.
- Will think about what is best for the company's growth.
- Will be able to think about how to achieve what has not been decided or what is not there.
- Respect for other cultures
- Tries to accomplish things without giving up
- Likes the process of building up together, rather than an organization with a structure and manual.
Interested applicants please apply directly for further shortlisting review.
We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.
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