- Identify, qualify, and select vendors of materials, equipment, products, or services, and conduct overall supplier management.
- Manage purchase requisitions/orders.
- Obtain quotes for various stores, spares, and services arrangement based on RFQ from vessels and vessel managers / operations teams.
- Ensure that all purchasing activities are carried out in accordance to the organisation’s purchasing guidelines and procedures.
- To establish framework agreements with suppliers and ensure relevant goods and services are purchased under such agreements whenever possible. Negotiate with suppliers to deliver best results for the company.
- Identify and implement standard procedures and guidelines for tracking purchasing costs, logistics, and shipping procedures.
- To conduct periodic vendors appraisals and price comparisons.
- Arrangement of servicing and services towards meeting Class requirements such as Class Annuals and other related services.
- Ensure that proper cost/benefits evaluations are made prior to bringing forward any recommendations.
- To oversee the entire purchasing documentation process and ensure quarterly cost reports are submitted.
- Oversee and ensure that all invoices are correctly matched to PO and DO. Ensure all invoices are checked and input of the relevant account codes on the invoices.
- Oversee and ensure that all invoices are approved by the relevant person and passed to accounts in a timely manner.
- Communication with clients for approvals incl. of checking and monitoring the status of various requisitions.
- Arrangement of freight to the vessel and ensuring spares /stores reach in time with regular follow-up.
- Provide suggestions and feedbacks for the improvement of the execution of tasks and working instructions.
- Undertake any ad-hoc duties and additional responsibilities as and when required.
Requirements and Experience: (Essential skills, qualifications, and experience)
- Previous experience of a minimum of 3 years undertaking procurement requirements and activities for vessels trading worldwide.
- Having worked in the maritime and shipping industry, either with ship management companies or ship owners as a Purchaser.
- An undersanding of the dynamics involved with purchasing requriements for vessels and their changing needs.
- Experience in managing logistics (delivery, supply chain) requirements for spares, and stores etc.
- Knowledge and experience of using purchasing systems for marine requirements.
- Ability to communicate timely, efficiently, and effectively.
