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Jobs in Singapore   »   Jobs in Singapore   »   Administrative / Clerical Job   »   Administrative Officer
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Administrative Officer

Boys' Town

Boys' Town company logo

Job Purpose


To carry out all administrative and reception duties of Boys' Town.


Responsibilities


  • To support reception duties, visitors’ management and coordinate and sorting of all incoming mail.
  • To answer calls from the public and provide accurate, satisfactory answers to their queries and concerns.
  • To handle end-to-end administrative matters.
  • Ensure proper filing, documentation and data entry as directed.
  • To send/collect letters and other documents to the Post Office daily.
  • Sort and distribute incoming mail.
  • Other ad-hoc duties as assigned (e.g. banking, collection/dispatch of documents etc.).
  • To apply administrative policies, processes, and practices (Corporate governance).
  • To manage office inventory, track and monitor office inventory to ensure office functionality using Odoo Inventory Management System.
  • Submit admin-related invoices in the AG system and expense tracking.
  • To support and maintain contract e-filing system.T
  • To execute new projects for the Admin department.
  • To participate in Task Forces and/or committees assigned by the Manager of Finance & Admin and/or Assistant Director of Corporate Services, when necessary.
  • To assist in events planning (eg Board meetings, company events etc)
  • To ensure/ support/ monitor the relevant SOPs and/ or participate in the internal or external audit requirement or MSF case management/ audit process.
  • To monitor, update and track Admin expenses and provide regular updates to Manager of Finance & Admin and/or Assistant Director of Corporate Services.
  • To monitor and track the budget allocated.
  • Any other duties assigned.

Job Requirements

  • Minimum O Level or Diploma
  • At least 2 years of relevant working experience.
  • Good in record keeping (filing/documentation etc.).
  • Proficient in Microsoft Outlook, Excel, Word, PowerPoint.
  • Good interpersonal and communication skills.

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