JOB DESCRIPTION
Department: Logistics Supports
Report to: Senior Executive
Functional Relationships with:
Carriers, suppliers, warehouses, customs brokers, drayage providers, and other parties involved in shipping and delivery
POSITION PROFILE:
Based in: Singapore
Job Site: Yishun
This position is essential to the supply chain process, ensuring that shipments of finished goods arrive at customers on time to achieve high levels of customer satisfaction. The Logistics Executive will oversee daily logistics operations, collaborate with transportation providers, manage documentation, and verify logistics invoices. They will also be responsible for reviewing and enhancing processes for operational excellence. Additionally, the candidate will plan and execute forwarder bidding activities to manage overall logistics costs and support organizational cost reduction initiatives.
Key Duties & Responsibilities:
- Coordinate shipments with transportation providers, freight forwarders, and third-party logistics partners to ensure quality and timely delivery.
- Communicate effectively with internal and external stakeholders to secure timely deliveries and meet operational KPIs.
- Provide regular status updates on domestic and international shipments to support both internal teams and external customers.
- Collaborate with finance, business partners, freight forwarders, and 3PLs for accurate shipment arrangements, documentation, cargo release, and final deliveries.
- Work closely with freight and ocean forwarders to schedule shipments, track statuses, and ensure timely delivery.
- Collect, analyze, and report logistics data; collaborate with stakeholders to improve metrics/KPIs for efficient logistics management.
- Conduct monthly analyses of shipping data and report findings to management for informed decision-making.
- Perform trend analysis to identify corrective actions needed; drive implementation of improvements based on findings.
- Participate in initiatives aimed at enhancing daily operations within the logistics framework.
- Manage the freight bidding process by preparing RFQs, analyzing bids from carriers/providers, negotiating rates, and selecting cost-effective transportation solutions.
- Lead logistics project activities through Business Process Reengineering (BPR) initiatives to achieve organizational goals in collaboration with SP1094 on logistics projects.
- Facilitate collaborative logistics activities by coordinating meetings among Asian factories to encourage information sharing, process improvement, and innovation.
- Drive a culture of continuous improvement in logistics practices across factory locations in Asia while fostering creativity.
- Ensure accuracy of product HS Codes and tariff descriptions by utilizing Japan's HS codes as a reference point; collaborate with Sales and Regional management for necessary updates or changes.
- Monitor compliance with regulatory requirements related to shipping practices.
Ability / Competency Required:
- Strong Communication Skills: Ability to effectively communicate with internal teams and external partners.
- Degree/Diploma in Logistics, Supply Chain Management, or equivalent.
- Prefer 2-3 years of logistics experience in Logistics or supply chain, preferably in manufacturing sector.
- Analytical Thinking: Capability to analyze data related to logistics operations for informed decision-making.
- Problem-Solving Skills: Aptitude for identifying issues quickly and developing effective solutions.
- Attention to Detail: Strong focus on accuracy in documentation and processes.
- Time Management: Ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.
- Negotiation Skills: Experience in negotiating rates with carriers and service providers.
- Collaboration: Ability to work well within a team as well as independently when required.
- Proficiency in Microsoft Office Suite: Knowledge of Excel, PowerPoint, and Word is required.
- Knowledge of DX/BPR/RPA Systems: Familiarity with these systems is advantageous.
- Understanding of Regulatory Requirements: Knowledge of customs regulations, shipping laws, and compliance standards relevant to logistics operations.
- Adaptability: Flexibility to adjust strategies based on changing business needs or market conditions.
