Job description:
Lead and direct the routine functions of the Finance & Human Resources department and participate in process improvement and other streamlining initiatives to drive operational excellence in the organization.
Job responsibilities:
Accounting:
Plan and direct the accounting activities of the department to ensure timely month-end closing and proper housekeeping and filling of all necessary financial records.
- Manage the accounting staff who are responsible for general accounting, accounts payable, and collections to ensure accurate record keeping and information management.
- Responsible for full accounting functions, preparation of financial reports/ management reports, and other general finance related duties.
- Handle all matters related to year-end audit and liaison with auditors and tax agent.
- Prepare and file tax returns - GST and withholding tax.
- Establish and enforce proper accounting SOP/ Policy.
- Coordinate with various departments to prepare annual budget for Management review.
- Monitor budget performance throughout the fiscal year and provide regular updates to management.
- Analyse budget vs. actual performance and provide recommendations for improvements.
- Regular review of general ledgers to identify irregular transaction(s) and make necessary adjustment.
- Performs other related duties as necessary or assigned.
Human Resource:
Lead and direct the routine functions of the HR department, including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices.
- Manage the staffing process which includes but not limited to recruiting, interviewing, hiring, and onboarding; and other administrative matters pertaining to staff employment, confirmation, promotion, and resignation, etc.
- Responsible for handling end-to-end work passes related issues such as application, renewal, cancellation, appealing, expiration, follow up with medical check-ups, updating personal particulars to MOM, and tax clearance (IR21) for foreign employee, etc.
- Prepare and process monthly payroll.
- Prepare itemised payslip
- Timely submission of CPF contribution to CPF Board.
- Preparation and submission of employees’ earnings through IRAS Auto-Inclusion Scheme.
- Handle discipline and termination of employee in accordance with company policy.
- Maintain compliance with local employment laws and regulations and recommended best practices; review policies and practices to maintain compliance.
- Maintain personnel records and payroll administration.
- Handle employee medical insurance and benefits administration.
- Assist Country Manager with the performance management and review process.
- Plan and oversee supporting staff in organising employee relations activities and provide guidance and support as necessary
Admin:
Oversee and supervise support staff to ensure daily office operation are performed in a seamless and efficient manner:
- Handle insurance renewal (Property all rick, Public Liability, WICA) for office & Flagship centres.
- Manage and keep track of hire purchase contract for office equipment.
- Performs other related duties as necessary or assigned.
Requirements:
- Degree or Diploma in Accountancy with professional qualifications.
- Minimum of 4 years of accounting experience
- Demonstrable proficiency with Microsoft Word, Excel, PowerPoint, and other accounting tools
- Good communication & interpersonal skills
- Highly motivated individual, independent and hands-on will be crucial.
- Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
- Versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm.
