Administrative Duties:
- Handling administrative request and queries
- Prepare files for archiving and manage return and retrieval of files following firm guidelines
- Provide timely and accurate support to Director, with administrative support needs
- Perform other related duties as required
HR Support:
- Assist in the recruitment process by job posting, scheduling interviews, coordinating candidate assessments, and preparing interview materials
- Maintain employee records, including personnel files, attendance records, and performance evaluations
- Support onboarding and offboarding processes for new hires and leaving employees, including conducting orientation sessions and exit interviews.
- Assist with the implementation of HR policies and procedures
- Assist with facilitating mid and year end reviews
- Assist to coordinate employee training and development initiatives, including scheduling training sessions and tracking employee participation
- Act as a point of contact for employee inquiries regarding HR policies, benefits, and other related matters
- Compile data, information, reports and submit survey requests from Ministry of Manpower (usually on a quarterly basis).
- Prepare draft government claims on childcare leave, maternity leave and NS leave for Office Manager's review and submission
- Assist in the planning and execution of employee engagement activities, such as team-building events, recognition programs, and employee surveys
- Sending reminders and tracking
- Assist with the internship and practice training programme
- Participating in Career fairs and events
- Collaborate with the wider alliance HR team on projects and initiatives to support the overall strategic goals of the firm
- Assist in preparing payroll
Office Management:
- Submit invoices from vendors to the Accounts team and ensure timely payments
- File and affix signatures on approval forms, distributing them to staff and organizing them in folders
- Prepare offices for visiting overseas staff and manage stationery orders
Qualifications and Skills:
- Minimum Nitec in Business Administration, Human Resources, or related field preferred
- Previous experience in an administrative or HR role is advantageous
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to work independently and collaboratively in a fast-paced environment
- Attention to detail and a proactive approach to problem-solving
