Job Description:
Secretary Support:
- Organize business and personal events, meetings, or gatherings, including booking venues and handling logistics.
- Provide day-to-day administrative support to Chairman and General Manager.
- Provide support with personal tasks, including managing errands, overseeing household matters, and conducting personal activities arrangement.
- Provide support for medical appointments and healthcare coordination for Chairman and General Manager
- Serve as a point of contact for internal and external communications.
- Liaise on and monitoring Chairman’s investment projects and maintain accurate financial records.
- Handle banking transactions and financial administration.
- Facilitate restaurant reservations and dining arrangements.
- Address last-minute changes, provide real-time support and execute additional assignments as delegated.
Administrative Support:
- Ensure the office environment is organized, tidy, and conducive to productivity.
- Maintain office supplies inventory and coordinate with vendors for office needs.
- Assist in planning and scheduling travel arrangements for team members.
- Assist in organizing company events, training sessions, or team-building activities.
- Distribute memos, announcements, and other communications within the team.
- Draft and edit professional emails, letters, and other communications.
- Handle phone calls and messages, screening and directing them appropriately.
- Coordinate travel arrangements, including flights, accommodations, and transportation and prepare travel expense reports and ensure all travel documents and tickets are in order
- Manage expenses, invoices, and payments as needed.
- Organize purchasing, packaging and distribution of corporate gifts.
Job Requirements:
- 5 years of Secretary experiences at Executive level and Office Administration work.
- Minimum Diploma in Business Administration or equivalent.
- Professional and positive attitude.
- Good hands-on knowledge of Microsoft Office (PowerPoint, Words, Excel).
- Able to work independently with initiative.
- Good written and verbal communication.
- Able to multi-task and communicate well with people of all level.
- Able to handle sensitive matters with a high level of confidentiality.
