Responsibilities
- Support Project Manager (Package) in managing equipment packages delivery such that vendors ensure they meet contractual obligations and deliverables.
- Liaise with engineering department and vendors on drawings changes
- At Pre-PO phase, ensure proper follow-through on equipment packages from pre-PO phase all the way until completion as per contractual and project requirements
- Coordinates with Package Buyer to conclude the Contract/PO with Package Vendor
- At execution phase, ensure Vendor submits documents such as ITP, Quality Plan, Procedures
- Compiles and coordinate with Vendor for the spare parts list (2 yr spare) and commissioning spares
- Attend / lead the pre-inspection meeting, if applicable
- Coordinates with Owner’s Representative, 3rd Party Inspector, Project Team and Vendor for visit to Vendor site/workshop (either local and overseas) for inspection and testing
- Ensures inspection Notifications for Inspection (NOI) are issued by suppliers and forwarded to BUYER and/or Inspection Agency in a timely manner
- Coordinates with relevant stakeholders to prepare, update and timely submission of weekly/monthly reports including procurement map
- Monitors and track vendor payment milestones and ensure vendor meets the requirements for each payment milestone.
- Coordinates and support Package Buyer and Costing Officer to manage Vendor variation/claim
- Review and verify vendors invoices.
- At delivery phase, coordinates with Vendor and Expediting Lead for delivery, expediting, receiving, joint inspection, warehousing and preservation requirements.
- Ensures delivery of the 2-yr spares within 420 days from Petrobras; notice to proceed.
- Coordinates with Package Buyer and Vendor for any guarantee/warranty matters
- Coordinates with Project Team and Vendor for site support for installation, testing and commissioning
- Coordinates with Vendor for timely submission of final vendors data books and documentation
- Upon receipt of NOI (notice of inspection) from vendors, arrange with approved 3rd party inspector agencies the required inspection visit
- Review CV of inspectors from approved agencies to recommend suitable inspectors for final approval by Vendor Package Manager
- Monitor inspection activities and progress.
- Review and approve inspection reports submitted by 3rd party inspectors. Return approved reports to vendors for vendor data book compilation
- Review and follow-up with NCR and punch list
- Approve Inspection Release Certificate (IRC) prior to final release of material/equipment/component and provide it to BUYER.
- Holds discussions with vendors and/or client on technical clarification/deviation and with vendors and/or client on ITP, Testing and Commissioning Procedures etc
- Holds Kick-Off meeting within 10days from date of signing of PO.
- Organise and chair alignment meeting, kick-off meeting and weekly progress meeting with vendor.
- Record minutes of meetings
- Update vendor’s progress in weekly internal project meeting and external procurement meeting
Job Requirement
- A degree from a recognized tertiary institute
- At least 5 of relevant working experience
- Possess positive and willing to learn attitude
- Good analytical and problem-solving skills
- Possess good interpersonal and communication skills
- Able to multi-task and able to work in a fast-paced environment
Our Addresses and Working Hours:
Seatrium (SG) Pte. Ltd.
(Tuas Boulevard Yard)
80 Tuas South Boulevard, Singapore 637051
(Islandwide transport provided)
Mon - Thu: 8:00am - 5:15pm
Fri: 8:00am - 4:30pm
(Tuas Yard)
Pioneer Sector 1, Singapore 628437
(Islandwide transport provided)
Mon - Thu: 8:00am - 5:15pm
Fri: 8:00am - 4:30pm
Interested candidates are invited to send us an updated resume with your current and expected salary and earliest availability.
We regret that only shortlisted candidates will be notified.
Please note that your personal data disclosed to Seatrium Limited and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.
