Responsibilities:
- Manage diaries, organise meetings and schedule appointments.
- Liaising with other team secretaries to ensure the smooth operation of the department.
- Collate and prepare materials for pre and post meeting (agendas, meeting minutes, presentation slides, etc.).
- Process expense and medical claims in system and assist in the reconciliation of payments.
- Assist in registration and processing of payment for courses, seminars, conference and updating of training records.
- Assist in international travel arrangements for department.
- Coordinate and manage the onboarding of new joiners and offboarding of resigned staff.
- Manage and control office access (access cards, room/locker keys, etc)
- Manage cleaners to ensure the cleanliness of the office.
- Coordinate with contractor/vendors for the general maintenance of the office.
- Manage and control office access (access cards, room/locker keys, etc)
- Supports other administrative matters such as correspondences, stationery, pantry supplies, secured disposal of documents, mails and courier services, etc.
- Provide cover for other Team Secretary when required.
Requirements:
- Strong secretarial experience.
- Good verbal and written communication skills.
- Well-organized with strong attention to detail and time management skills.
