Job Requirement
- Provide administrative support to the Country Leader/Manager/Sales Team
- Coordinating office activities and operations to secure efficiency and compliance to company policies
- Update and ensure the accuracy of the organization's databases.
- Organize team building activities
- Sort incoming/outgoing mail, faxes, and courier deliveries for distribution.
- Prepare and manage correspondences and collation of reports/documents to meet business timeline, as required
- Sponsorship Support
- Prepare the necessary agreement/contract and to be signed in accordance to Finance
- Approval Matrix after IRF is approved. Coordinate all logistics for events, conferences, and tradeshows when necessary (Assist in planning, coordination, and set-up of tradeshows and other company events)
- Assist team to complete company profile part (provide necessary supporting documents)
- Assist team to compile the tender supporting documents as needed
- Prepare meeting agendas and ensure timely distribution of supporting material to members
- Make business travel, meeting, and other arrangements with smooth execution of travel arrangements and logistics
- Coordinate departmental meetings, including meeting room bookings, ensuring teleconference and videoconference equipment are ready for use prior to meeting and meeting minutes if necessary.
- Coordinate the organization and hosting of both local and overseas regional meetings, corporate events, as and when called upon
- Assist in back-office administration and processing of contracts, invoices, and other documents Coordinate, schedule and organize activities, such as meetings, travel, department activities, and communication between all departments and offices as needed
- Other administrative duties and ad hoc projects as required.
- Request for brochures and demos from the SAP system as required.
- Other ad hoc duties as required.
Job requirement
- Bachelor’s degree in Business Administration, Management, or a related field preferred. Equivalent experience in a relevant role may be considered.
- Minimum of 3-5 years of experience in an administrative or office management role, preferably within a corporate or sales environment.
- Previous experience in organizing events, meetings, or conferences is highly desirable.
- Strong organizational skills with the ability to manage multiple tasks, set priorities, and work independently to meet deadlines.
- Skilled in planning and coordinating logistics for internal and external events, such as conferences, tradeshows, team-building activities, and meetings.
- Experience with travel arrangements, accommodations, and event-specific logistics for team members and guests.
- Ability to handle unplanned requests efficiently and pivot between tasks with minimal supervision.
- MUST have experience in SAP system
Interested candidates may send resumes to [email protected] or apply through the application system. Regret to inform that only shortlisted candidates will be notified.
PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E
EA License No. 01C4394 • EA Registration No. R21101254 (Tay Khai Ven)
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