Your role is crucial in providing expert company secretarial support to clients. You will be responsible and be accountable to portfolio of clients allocated to you, ensuring compliance with regulatory requirements and provide high-quality service which aligned with standards set forth by the Singapore Companies Act 1967.
Key Responsibilities:
• Client Relationship Management
- Build and maintain strong relationships with clients as the primary point of contact.
- Understand clients' business needs and provide strategic advice on corporate governance matters.
- Ensuring timely responses to inquiries and resolving issues effectively to enhance client satisfaction.
• Company Secretarial Services:
- Assist Senior Executive and Manager in the full spectrum of company secretarial duties, including the preparation of board resolutions, minutes, and statutory documents.
- Ensure compliance with relevant laws, regulations, and best practices regarding corporate governance under Singapore Companies Act 1967 and other relevant guidelines.
• Statutory Compliance:
- Monitor and manage statutory deadlines for filing annual returns, financial statements, and other required documents.
- To ensure that information lodge with ACRA is correct and accurate.
- Stay updated on changes in regulatory requirements affecting clients and provide timely guidance.
• Board and Shareholder Meetings:
- Coordinate and organize board and shareholder meetings.
- Prepare meeting agendas, minutes, and resolutions in compliance with Company Act standards.
• Documentation and Record Keeping:
- Maintain accurate and up-to-date statutory records for clients.
- Organize and manage documentation related to clients' corporate affairs.
• Advisory Services:
- Provide professional advice on corporate governance, compliance, and regulatory matters to clients in accordance to Singapore Companies Act 1967.
- Stay informed about industry trends and share insights with clients.
• Client Onboarding and Due Diligence:
- Facilitate the onboarding process for new clients, ensuring all necessary documentation is collected.
- Conduct due diligence checks and verify the authenticity of client information.
- Preparation of necessary corporate documents (eg. 1st board resolution and Form 45 etc) and to ensure share certificate and Registrable Controller is prepared and filed within the deadline.
• Conflict Resolution:
- Address and resolve any conflicts or issues that may arise with clients.
- Escalate matters to reporting manager when necessary.
• Continuous Improvement:
- Contribute to the improvement of internal processes and client service delivery.
- Stay updated on professional development opportunities.
• Administration
- Administrative task as and when assigned.
Requirements:
- Diploma/ Degree in Business, Law, or related field.
- Min 1 year of experience in company secretarial roles in Singapore; fresh graduate is welcome to apply.
- Familiarity with ACRA filing requirements and procedures.
- Strong knowledge of Singapore company law and corporate governance principles.
- Attention to detail and accuracy in record-keeping.
- Effective communication and interpersonal skills.
- Proficient in Microsoft Office Suite.
- Familiarity with company secretarial software is an advantage.
- Ability to anticipate company secretarial needs and take proactive measures.
- Willingness to stay updated on changes in regulations and best practices.
