This advertisement is recruiting for the position of Administrative Assistant.
If successfully selected, you will be seconded to MOE secondary school located in Toa Payoh.
Contract Period: From 01 January 2026 to 31 December 2026
Option to Extend: From 1 Jan 2026 to 31 Dec 2026.
Personnel to be deployed at the following hours:
- Mondays to Thursdays: 9:00am to 6:30pm, inclusive of 1 hr lunch break
- Fridays: 9:30am to 6:30pm, inclusive of 1 hr lunch break
- Service not required on Saturdays, Sundays and gazetted public holidays.
The service required are set out as follows :
- Procurement – procurement of adhoc small value items, including stationery, food catering, bus bookings.
- Student administration – Help to process applications for financial assistance and related schemes for students from low-income families.
- Finance matters – Follow up with parents on outstanding bills on a monthly basis. • Staff matters – Update leave and medical leave on the staff movement board.
- Record keeping – e.g. utilities and telecommunications monthly usage, photocopy monthly usage, maintain list of expiry dates of contracts and agreements.
- Attend to walk-in visitors (parents, vendors, etc) and students requiring assistance at the General Office.
- Attend to sick and injured students
- Answering telephone calls and directing the calls to relevant staff.
- Attend to incoming parcels and school emails
- Any other duties as and when assigned by the school.
The personnel shall minimally have the following qualifications, skills and experience:
- GCE ‘O’ Level Certificate or its equivalent, in the English medium.
- Good communication skills in English, and preferably be conversant in Mandarin.
- Able to work well under pressure and maintain a positive attitude even when under stress.
- A pleasant personality and a team player with good interpersonal skills.
- An independent worker with initiative.
- Has an eye for details, and has good organisation and time management skills.
- Proficient in Microsoft Office, especially in Word and Excel.
Candidate with relevant experience in school financial administration will be preferred
