Executive Support:
Calendar Management: Organize the Executive’s calendar and prioritize appointments amidst competing demands.
Travel Coordination: Manage travel arrangement and hotel bookings ensuring itineraries are planned proactively.
Expense Management: Prepare and submit expense claims for the Executives.
Liaison Duties: Serve as a point of contact with external parties for various projects.
Meeting Coordination: Schedule and coordinate internal and external meetings, including sourcing venues for events and conferences.
Presentation Assistance: Help prepare presentations and other deliverables as needed.
Office Maintenance: Ensure conference rooms and meeting areas are well-maintained and ready for use.
Hospitality Support: Receive guests and prepare drinks and food for the Executives, Chairman and guests.
Administrative Support:
Communication Management: Handle phone calls, manage daily mails, welcome guests, and oversee deliveries.
Departmental Support: Provide administrative assistance to Marketing, HR, Operations, and Finance teams.
Claims Verification: Verify staff claims through the Info-Tech system, ensuring all documents are complete and accurate.
Supply Management: Consolidate stationery requests for clinics and office and place orders for timely delivery.
Invoice Processing: Verify delivery orders, purchase orders, and invoices; request payments as necessary.
Event Coordination: Arrange hampers, cakes, gifts, and venue sourcing for company events.
Office Maintenance Contact: Act as the point of contact for equipment maintenance and office needs.
Roster Verification: Oversee and upload verified clinic's weekly roster.
Report Preparation: Prepare and submit accurate claims reports for Finance internal charging
Bizsafe Risk Management: Serve as Bizsafe Risk Management/ Risk Assessment Team Leader for Operations.
Corporate Dental Programme: Assist Marketing team with the Corporate Dental Programme initiatives.
Statistics Extraction and Compilation: Compile and prepare statistics for FDC and liaise with other dental groups in Oracare for the required statistics reporting.
Operations Support (On standby)
Compliance: Ensure all clinics comply with the regulatory requirements and meet auditor’s standards. Function as point of contact with respective government agencies e.g. MOH, NEA, etc. Ensure accuracy and timely submission of Medisave and CHAS claims as well as regulatory compliance during audit.
Audit Coordination: Facilitate Plato audit as required
