Responsibilities:
- Report directly to the Assistant Office Manager as part of the administrative team.
- Oversee daily administrative tasks to ensure the efficient operation of the office.
- Manage and process payments for administrative invoices and track property management expenses.
- Serve as the point of contact for tenants and contractors for facility and property management matters.
- Maintain and update records of maintenance contracts.
- Assist in planning and organizing company activities, team-building events, and corporate functions.
- Handle the procurement of office and pantry supplies.
- Source, review, and manage company transportation leasing agreements.
- Administer corporate mobile phone plans and billings.
- Arrange utilities and internet/cable services for management as needed.
- Assist with travel arrangements for corporate staff.
- Provide support when the Receptionist is unavailable.
- Participate in all property-related projects.
- Take minutes during key meetings as required.
- Perform additional tasks assigned by the Office Manager.
Requirements:
- Diploma in Business Administration or relevant experience.
- At least 1-2 years of related experience.
- Strong communication and writing skills for engaging with stakeholders and external parties.
- Proficiency in MS Office applications (Word, Excel, PowerPoint).
- Highly organized with great attention to detail.
