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Jobs in Singapore   »   Jobs in Singapore   »   Human Resources Job   »   HR cum Admin Assistant
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HR cum Admin Assistant

Ai Nova Pte. Ltd.

Reports To: HR Manager

Department: Human Resources/Admin


Job Summary:

The HR cum Admin Assistant provides support for both human resources and administrative functions within the organization. This role involves assisting with HR-related tasks such as recruitment, employee records, and payroll, along with general office administration duties to ensure smooth day-to-day operations.


Key Responsibilities:

1. HR Support:

  • Recruitment: Assist in the recruitment process by posting job ads, screening resumes, and scheduling interviews.
  • Onboarding: Help with the onboarding process for new employees, including preparing documents, coordinating training, and facilitating introductions.
  • Employee Records: Maintain accurate and up-to-date employee records (personal details, contracts, leave, performance, etc.).
  • Payroll Support: Assist in payroll preparation by collecting attendance, overtime, and leave records.
  • Benefits Administration: Help with managing employee benefits, such as insurance, leave, and other perks.
  • Employee Relations: Support HR in addressing employee queries or concerns related to policies or procedures.
  • Compliance: Assist in ensuring compliance with local labour laws and company policies.

2. Administrative Support:

  • Office Management: Oversee daily office operations, including office supplies, equipment maintenance, and general office organization.
  • Scheduling: Assist with scheduling meetings, appointments, and travel arrangements for team members.
  • Correspondence: Handle incoming calls, emails, and postal mail, and redirect them as necessary.
  • Document Management: Organize and maintain physical and digital files, ensuring records are up-to-date and easily accessible.
  • Data Entry: Perform general data entry tasks related to both HR and admin functions.
  • Report Preparation: Help prepare HR and administrative reports as required by management.

3. General Office Support:

  • Support HR and Admin Projects: Assist in HR and administrative projects, such as employee surveys, office events, or performance reviews.
  • Filing & Documentation: Ensure all employee files and company records are organized and securely stored.
  • Support Training & Development: Help coordinate training sessions or workshops for employees.


Skills & Qualifications:

- Education: A degree or diploma in Human Resources, Business Administration, or a related field is preferred.

- Experience: Previous experience in HR or office administration is an advantage.


Skills:

  • Proficient in MS Office (Word, Excel, PowerPoint) and HR software (e.g., HRIS, payroll systems).
  • Strong communication and interpersonal skills.
  • Ability to handle confidential information with discretion.
  • Good organizational and time-management skills.
  • Attention to detail and problem-solving abilities.

Personal Attributes:

  • Proactive and self-motivated.
  • Strong team player with the ability to work independently.
  • Flexible and adaptable to changing priorities.


Work Location:

Location: Orchard

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