Your main job duties and responsibilities as a Portfolio Executive include but are not limited to the following:
- Organize and plan the day-to-day operations of all the managed sites
- Lead and supervise the site staff and term contractors
- Inspect buildings, grounds, facilities, and equipment routinely
- Solicit and analyze quotations from contractors for repairs, renovations, and maintenance works
- Attend to residents’ queries, emails and correspondences
- Investigate complaints, disturbances and violations as well as resolve problems following management rules and regulations
- Liaise with council members as well as convene council meetings and AGMs
- Prepare or assist with monthly and annual narrative reports in accordance with management agreement, including financial data, data on variances to budget, arrears, details of expenditure, contractor performance, details of defects with the building and remedial action taken
- Work with site staff and be responsible for all the managed estates in terms of Structural Aspects and Safety, Electrical Installation and Plumbing Works and ensure compliance with building statutory requirements
- Responsible for all managed sites’ Addition & Alteration as well as Repair & Redecoration projects
- Liaise with insurance carriers, fire and police departments, government authorities, statutory boards, lawyers, auditors etc on matters relating to building requirement compliance, management and maintenance
- To be responsible for other essential services and functions ranging from administrative, operations to finances relating to building management
- Perform other duties as assigned by the Reporting Manager/Management
