1. Office Management:
- Handle incoming phone calls, emails, and other communications.
- Greet and assist visitors.
- Maintain office filing systems, both electronic and physical.
- Order and manage office supplies, ensuring the office is well-stocked.
2. Administrative Support:
- Assist in preparing reports, presentations, and other documents as needed.
- Schedule and coordinate meetings, appointments, and travel arrangements for executives.
- Record meeting minutes and distribute them to relevant parties.
- Update and maintain office policies and procedures.
3. Data Entry and Record Keeping:
- Maintain accurate records and databases, including employee files, financial statements, and client information.
- Ensure confidentiality of sensitive information.
4. Communication:
- Serve as the point of contact for internal and external communication.
- Liaise with various departments to ensure smooth coordination of office activities.
5. General Assistance:
- Provide general support to management, including handling correspondence, coordinating events, and assisting with special projects.
- Perform other duties as assigned.
Qualifications:
- Proven experience as an Administrative Assistant or similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Ability to multitask and prioritize daily workload.
- Attention to detail and problem-solving skills.
Preferred Qualifications:
- Experience with office management software (e.g., MS Office, Google Workspace).
- Familiarity with bookkeeping and scheduling.
- N/O Level, ITE or equivalent
- Class 3 driving license is a big advanatage
