Responsibilities:
- Office Administration: Receive, sort, and distribute office mail and packages; maintain the office supply inventory and handle orders as needed.
- Bill Management: Use the company credit card to settle bills and expenses, ensuring timely payments and accurate record-keeping.
- Visitor Hospitality: Greet visitors in a professional manner, prepare and serve refreshments, and ensure meeting rooms are tidy and well-prepared.
- Scheduling & Coordination: Assist in managing schedules, booking appointments, and coordinating internal and external meetings.
- Document Management: Record company-related matters, prepare and file documents, and ensure all paperwork is up-to-date and easily accessible.
- Travel Arrangements: Organize travel itineraries, book flights and accommodation for GM, and handle necessary documentation.
- Communication Support: Handle calls and correspondence, take messages, and communicate essential information to GM.
- Office Maintenance Coordination: Liaise with building management or external vendors for office maintenance and repairs.
Qualifications:
- Prior experience in administrative or secretarial roles is preferred.
- Excellent organizational and multitasking skills with attention to detail.
- Strong communication skills, both written and verbal.
- Ability to work independently and maintain confidentiality in handling sensitive information.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic accounting software knowledge is a plus.
