Working days & hours:
- Mon-Fri: 44 hours per week between 10am-6pm (Flexible shift)
- OT to be paid if work > 44 hours
- Salary: Basic: $2,600 + Yearly Bonus
Job Scope:
Administrative Duties:
- Calendar Management:
- Schedule and manage director's appointments, meetings, and events.
- Coordinate with internal and external stakeholders to ensure smooth scheduling.
- Travel Arrangements:
- Book and manage travel arrangements, including flights, accommodations, and transportation.
- Handle visa applications and other travel-related paperwork.
- Correspondence:
- Manage incoming and outgoing correspondence, including emails, letters and other online communications that needs attention of the director.
- Draft and proofread documents on behalf of the director.
- Record Keeping:
- Maintain accurate and organized records of meetings, decisions, and important documents.
- Update and manage the company's database and filing system.
- Office Management:
- Oversee general office administration, including supplies, equipment, and facilities.
- Coordinate with IT support for technical issues and system maintenance.
Assistant to Director Duties:
- Project Management:
- Assist director in managing and coordinating various projects, from inception to completion.
- Track project progress, deadlines, and deliverables.
- Research and Analysis:
- Conduct research on industry trends, market analysis, and competitor activities.
- Prepare reports and presentations based on research findings.
- Event Planning and Coordination:
- Assist in planning and organizing company events, conferences, and workshops.
- Manage logistics, guest lists, and event materials.
- Financial Management:
- Assist with financial tasks, such as expense reports, budgeting, and invoice processing.
- Prepare financial reports and analysis as needed.
- Communication and Liaison:
- Act as a liaison between the director and other departments, clients, and partners.
Additional Responsibilities (if any):
- Human Resources:
- Assist with recruitment and onboarding processes.
- Handle employee relations and HR administration tasks.
- Marketing and Sales:
- Support marketing and sales initiatives, such as creating marketing materials and managing social media.
- Assist with customer inquiries and complaints.
- Legal and Compliance:
- Ensure compliance with relevant regulations and industry standards.
- Assist with legal documentation and contract management.
Job Requirement:
- Degree in business administration, secretarial science, or related field is preferred
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Relevant experience in administration or executive support
- Sports background and knowledge especially in tennis industry is preferred
Leong Jia Qi Reg No. : R24124746
The Supreme HR Advisory Pte Ltd EA No. : 14C7279
