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Jobs in Singapore   »   Jobs in Singapore   »   ADMINISTRATIVE EXECUTIVE
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ADMINISTRATIVE EXECUTIVE

Xiao Yuan Marketing Pte Ltd

Roles and Responsibilities



- Manage and organize incoming and outgoing purchase orders with accuracy and ensure timely delivery.


- Coordinate with warehouse staff to track inventory levels, manage stock replenishment, and conduct regular stocktakes.


- Monitor and track delivery/shipment progress, providing regular updates to internal teams and customers.


- Assist in the development and implementation of logistics strategies to enhance efficiency and reduce costs.


- Provide support to the logistics team in resolving any shipping-related issues or challenges.


- Maintain and organize reports as assigned.


- Generate and file invoices and purchase orders for B2B suppliers and clients.


- Coordinate daily delivery orders and communicate effectively with the delivery team.


- Keep customer order statuses updated and respond to customer inquiries via various communication channels (mobile, email, social media).


- Follow up with respective managers on pending open issues.


- Establish and manage customer profiles using the backend system.


- Perform other basic administrative tasks as required.



Requirements:

- Minimum 3 years of prior administrative experience.

- Strong organizational and multitasking skills, with meticulous attention to detail.

- Excellent communication and interpersonal abilities, adept at collaborating within a team.

- Analytical mindset with problem-solving proficiency to efficiently tackle logistics challenges.

- Proficiency in Microsoft Office, particularly Excel and Outlook.

- Basic background in customer service preferred.

- Customer-oriented with a friendly and outgoing demeanor.

- Capable of working both independently and collaboratively as part of a team.


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