About the School:
We are an EduTrust certified Private Education Institution based in Singapore with over a decade of successful track record. We strive to provide high quality education to international students and prepare them for global success.
We are seeking a detail-oriented, responsible, organized Administrative Assistant with a strong service mindset to support our daily operations. The ideal candidate will have strong communication and organizational skills, as well as a commitment to maintaining a high level of efficiency in an educational setting. This role supports student and staff needs, coordinates with various departments, and ensures smooth day-to-day administration.
Key Responsibilities:
- General Administration:
- Maintain accurate student records and update as needed, including but not limited to p-file, attendance, leave, conduct, fee payment, contract generation, etc.
- Prepare reports, track accurate data, and maintain filing systems in accordance with Edutrust requirements.
- Handle front desk duties and direct inquiries to the appropriate departments.
- Records Management:
- Prepare, format, and distribute internal communications, newsletters, and notices to students, parents and staff.
- Enter data for various reports and assist with compiling information for internal use or submission to external regulatory bodies in accordance with Edutrust requirements.
- School Asset Management:
- Monitor and order office and classroom supplies, and ensure the timely delivery of materials and resources.
- Maintain the safety of school premises and assets.
- Student Services:
- Be the first point of contact for student and parents, conducting pre-course counselling, orientation, classroom patrols, resolving complaints and maintaining order at school.
- Organizing school events, meetings, and morning assemblies; handle logistics, invitations, and follow-ups for school events.
- Maintaining order and discipline at school.
Qualifications:
- Diploma in Business Administration, Office Management or a related field
- Proven experience in an administrative role, preferably within an educational setting
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic knowledge of data management systems
- Excellent verbal and written communication skills
- Strong organizational and multitasking skills
- Familiarity with Edutrust requirements
Skills:
- Strong service mindset and sense of responsibility, care deeply about student welfare and progress
- Excellent verbal/written communication, presentation, interpersonal skills
- Highly responsible, dependable team player
- Highly meticulous and detail-oriented
- Familiarity with school information systems or student management software
