- Opportunities for professional growth
- A collaborative and diverse work environment.
About Our Client
A global multi-strategy investment firm that aims to achieve consistent risk-adjusted returns through a diverse range of strategies.
Job Description
Reception:
- Answer incoming calls on the main line
- Manage meeting room bookings to avoid overbooking, keep rooms tidy, and restock supplies.
- Bring visitors to the meeting room and serve drinks to them when pantry staff is unavailable.
- Monitor and respond to emails in the Singapore Reception inbox.
- Set up meeting rooms for events/training.
- Keep the reception counter and waiting area clean and organized.
- Assist visitors with photocopying, printing, taxi booking, and restaurant reservations.
- Handle catering requests for internal and client meetings.
- Organize monthly office drinks and office lunches.
Office Administrative:
- Assist in event management and decorate the office during festive periods.
- Coordinate with vendors for corporate hotel rates and travel arrangement
- Manage outgoing mail/courier and distribute incoming mail; monitor postage use and petty cash for postal purchases.
- Collect and process monthly vendor invoices for approval and payment.
- Oversee the entire office, liaise with building management for maintenance issues, order pantry and stationary supplies.
- Manage issuance and record-keeping of security passes for staff and visitors.
- Be involved in ad-hoc admin and office duties
The Successful Applicant
- Has 5 years of receptionist and office admin experience in financial services and investment firms
- Strong business acumen, multitasking skills, with the ability to manage administrative tasks, support management team, and ensure smooth office operations.
- Strong stakeholder management skills and able to work with stakeholders of different levels
- Team player, work independently, take the initiative, and adapt to evolving responsibilities.
- Proficient in managing schedules, multitasking, and handling confidential matters professionally.
- Proficiency in MS Office
What's on Offer
Provides opportunities for professional growth and enhance administrative skills in a dynamic setting while supporting a high-standard office environment.
Contact
Nicole Chan (Lic No: R2198620 / EA no: 18C9065)
Quote job ref
JN-102024-6577586
Phone number
+65 6533 2777
Page Personnel Recruitment Pte. Ltd.| Registration No. 201736642C
