Key Responsibilities
- Office Operations ManagementManage and coordinate all aspects of office operations, including administrative tasks, office layout, and maintenance.
Ensure a clean, organized, and safe office environment by overseeing housekeeping, maintenance, and adherence to safety standards.
Develop and enforce office policies and procedures to streamline operations.
- Vendor and Inventory ManagementCoordinate with vendors for office supplies, equipment, and service needs, ensuring competitive pricing and quality.
Maintain an inventory of office supplies and place orders as needed, avoiding stock shortages.
Oversee facility management, including liaising with property management for repairs, security, and other building-related matters.
- Human Resources SupportAssist in onboarding new employees, including setting up workspaces, access credentials, and coordinating orientation sessions.
Manage employee records, attendance tracking, and leave applications in collaboration with the HR team.
Coordinate company events, meetings, and employee engagement activities to promote a positive workplace culture.
- Administrative SupportServe as the point of contact for incoming calls, mail distribution, and general inquiries.
Prepare and distribute internal communications, reports, and other administrative documents.
Organize meetings, schedule appointments, and coordinate travel arrangements for executives and staff.
- Budget and Expense ManagementTrack office expenditures and manage the administrative budget, ensuring cost-efficiency.
Process invoices, expense reports, and petty cash, coordinating with the finance team to maintain accurate records.
- Health, Safety, and ComplianceEnsure the office complies with health, safety, and environmental standards, including OSHA regulations and local compliance requirements.
Conduct regular safety checks and ensure emergency plans are in place, including fire drills and first-aid procedures.
Qualifications
- Bachelor’s degree in Business Administration, Management, or equivalent work experience.
- Min. 10 years of experience in office management, preferably in a manufacturing or industrial setting.
- Strong organizational and multitasking skills with a high level of attention to detail.
- Excellent communication and interpersonal skills to foster a collaborative work environment.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Knowledge of health, safety, and regulatory compliance is a plus.
