Ship's Store Purchaser / Vessel Store Purchaser
- Identify, qualify, and select vendors of materials, equipment, products, or services, and conduct overall Ship's Store supplier management.
- Manage purchase requisitions/orders.
- Obtain quotes for various Vessel stores, spares, and services arrangement based on RFQ from vessels and vessel managers / operations teams.
- Ensure that all purchasing activities are carried out in accordance to the organisation’s purchasing guidelines and procedures.
- To establish framework agreements with suppliers and ensure relevant goods and services are purchased under such agreements whenever possible. Negotiate with suppliers to deliver best results for the company.
- Keep update of purchase order into company costing system;
- Make monthly purchase report;
- Update vender list of suppliers and subcontractors, build up and update direct contact with local and overseas makers;
- Build up and update data base of company production consumables, ship store supply and ship spares for quotation and purchase purpose;
- Prepare documents including delivery order and apply related permits for ship’s repairs at request;
- Assist for operations arrangement, such as coordination with ship’s agent, superintendent, sub-contractors and our repair team for daily operation if necessary;
- To conduct periodic vendors appraisals and price comparisons.
- Arrangement of servicing and services towards meeting Class requirements such as Class Annuals and other related services.
- Ensure that proper cost/benefits evaluations are made prior to bringing forward any recommendations.
- To oversee the entire purchasing documentation process and ensure quarterly cost reports are submitted.
- Oversee and ensure that all invoices are correctly matched to PO and DO. Ensure all invoices are checked and input of the relevant account codes on the invoices.
- Oversee and ensure that all invoices are approved by the relevant person and passed to accounts in a timely manner.
- Communication with clients for approvals incl. of checking and monitoring the status of various requisitions.
- Arrangement of freight to the vessel and ensuring spares /stores reach in time with regular follow-up.
- Provide suggestions and feedbacks for the improvement of the execution of tasks and working instructions.
- Undertake any ad-hoc duties and additional responsibilities as and when required.
Requirements and Experience: (Essential skills, qualifications, and experience)
- Must have experience in Marine Supply (Ship's Store Purchasing)
- Experience of a minimum of 2 years undertaking Ship's Store procurement requirements (IMPA Code)
- Having worked in the maritime and shipping industry, either with ship management companies or ship owners as a Purchaser.
- An understanding of the dynamics involved with purchasing requirements for vessels and their changing needs.
- Experience in managing logistics (delivery, supply chain) requirements for ship's stores
- Knowledge and experience of using purchasing systems for marine requirements.
- Ability to communicate timely, efficiently, and effectively.
