Work in partnership with the respective platform leads and partners in management, tracking and reporting of Build and Operate financials.
Support development effort charge out to projects
- Work closely with managers in preparation of resource supply & demand.
- Extract and prepare timesheet reports.
- Track against approved monthly charges and raise any discrepancies to Project
- Managers and Team Leads
- Prepare supporting documents to Finance Fixed Asset team for capital expense charge out
Support Contract Management activities
- Contracts are processed in a timely and orderly manner (with approvals in place).
- Timely creation of Purchase Requisition (PR) in Coupa for Purchase Order (PO) issuance to vendor
- Liaise closely with internal and external stakeholders on any outstanding contracts not processed/signed.
- To review contracts submitted by internal and external stakeholders follows guidelines and standards
- Liaise with internal stakeholders if Delegate of Authority (DOA) approval is not provided on time
- To ensure that all contracts processed are within budget
- To process contracts in the correct PC Code/GL/FA to avoid reclassification when payments are made.
- To ensure Contract Management Process (CMP) is done for all contracts more than $200K (with GST)
- To track and manage Master Service Agreement (MSA) renewal
Assist, advise, support and follow-up with Work Managers
- On project documentations, processes, reporting and usage of GENE
- Update project financials, documentation, and statuses in GENE
- Lodgment of contracts with Group Procurement Services (GPS)
- Tracking and submission of accruals to Finance, ensure all accruals are supported with valid supporting documents
- Submitting reports for management reporting for Major Projects/Programmes.
- Includes verifying the information submitted are accurate and updated correctly
Others
- Support Build and Operate budget submissions.
- Review the completeness of the submissions during the yearly budget exercise
- Support monthly GLAO reconciliation
- Support Strategy Cost Management (SCM) tracking and reporting
- Able to communicate in Mandarin/Chinese in order to liaise with China side.
