The Opportunity
· This is an exciting opportunity to work for one of the leading global banks.
· It is an opportunity for an experienced Executive Assistant to join their team
· It will start off as a 12 months contract
The Job
· Provide timely, accurate and solution-oriented support to the Management Office (i.e. CEO & Deputy CEO and C-suite level stakeholders) on calendar management, planning of meeting agenda, recurring tasks (management meetings/board meetings, etc)
· Explore/highlight cost-efficient ways to manage all assigned responsibilities/duties (e.g. travel arrangements, visitor meetings/hosting, procurement of Corporate Hotels in Singapore and SE Asia).
· Coordinate the bank’s Senior Management visits in close cooperation with other locations (mainly Vaduz, Hong Kong) including Board of Directors based in Singapore and support respective visitors if/when needed.
· Budget, expense and invoice management via SAP Concur
· Always ensure and contribute to positive collaboration and teamwork with all internal (local/regional/Group) and external parties
· Support the team and deputize Senior Executive Assistant for broader Management Committee support when necessary
· Attend relevant trainings and courses (internal and external).
· Pro-actively update knowledge of the bank's policies and procedures and strictly adhere to applicable directives, rules and regulations.
· Support ad-hoc assignments/projects/requests where required.
The Talent
· Minimum 5 years of experience in an administrative role, supporting senior management within consulting or wealth management space.
· Demonstrates excellent time-management skills and an ability to organize and coordinate multiple calendars, concurrent tasks / projects etc.
· Prior experience with budget, expense and invoice management (i.e. SAP Concur) is preferred
· Strong PowerPoint and Excel skills
· Fluent in English both written and spoken; strong written and verbal communicator
· Strong analytical background, attention to detail along with structured organization and planning skills
· Highly driven and able to work under pressure
Next Steps
• Drop your resume and contact us to follow-up, or send your resume to [email protected]
• Email Topic: Apply Executive Assistant
• Only shortlisted candidates will be contacted
Cecilia Sim Xin Yang
Personnel Registration No. R22105099
EA Licence No.91C2918
